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CONSTITUTION AND BY-LAWS

OF

AMERICAN LEGION POST 37

 

3930-D EAST PRINCESS ANNE ROAD

NORFOLK, VIRGINIA 23502

 

 

 

 

 

 

 

 

THE

AMERICAN LEGION DEPARTMENT OF VIRGINIA

2016

UPDATED SEPTEMBER 15, 2016

 

 

 

 

PREAMBLE

"For God and Country, we associate ourselves together for the following purposes: To uphold and defend the Constitution of the United States of America; to maintain law and order; to foster and perpetuate a 100-percent Americanism; to preserve the memories and incidents of our associations in the great wars; to inculcate a sense of individual obligation to the community, state and nation; to combat the autocracy of both the classes and the masses; to make right the master of might; to promote peace and good will on earth; to safeguard and transmit to posterity the principles of justice, freedom and democracy; to consecrate and sanctify our comradeship by our devotion to mutual helpfulness."

FOR GOD AND COUNTRY, WE ASSOCIATE OURSELVES TOGETHER...This is the introduction. It declares that The American Legion recognizes the influence of Almighty God in all worthwhile endeavors-and declares the allegiance of Legionnaires to both God and Nation. First things have been put first. All that follows is in conformity.

TO UPHOLD AND DEFEND THE CONSTITUTION OF THE UNITED STATES OF AMERICA...The Constitution of the United States is the written bulwark of our free way of life and representative government. It is our guarantee of liberty, freedom, justice and democracy. Members of The American Legion bore arms-went to wars-to defend and uphold this document of freedom.

TO MAINTAIN LAW AND ORDER...Without law and order, liberty would become license. Law and order protect our pursuit of happiness, one of our God-given rights. Members of The American Legion served in wars to uphold law and order among nations. It is just as important to maintain the due processes of law in our domestic affairs. It binds Legionnaires to obey the laws of the land and to support the constituted authorities in enforcing those laws. It means the citizen must never take the law into his own hands!

TO FOSTER AND PERPETUATE A 100 PERCENT AMERICANISM...Americanism is the gist of the American ideals of freedom, justice, individual rights and unfenced-in opportunities. It embraces all the freedoms we cherish and all the rights that are guaranteed to us. It is the very opposite of hatred, bigotry and intolerance. Americanism is the creed that has blazed the world-wide trail for justice, fair play, decency, belief in God, private enterprise, universal education, and progress in all human endeavors. It puts a premium on the virtues of loyalty, patriotism, hard work and thrift.

TO PRESERVE THE MEMORIES AND INCIDENTS OF OUR ASSOCIATIONS IN THE GREAT WARS...Service in defense of America is the greatest experience in the lifetimes of all veterans. Recalling the highlights of that service means more than flashbacks to tense moments of excitement and danger in battle, the grime of muddy trenches, the perils of sub-infested oceans, the combats in the wild blue yonder. It means also the un-erasable recollection of the comradeship, the bravery of pals, the teamwork, the sacrifices, the miseries and hardships of military campaigns shared in common. It means the bond that binds all ex-servicemen and women together in mutual affection, respect and gratitude. It also means keeping green forever the memories of the supreme sacrifices of gallant American patriots, sacrifices necessary to the winnings of wars. It means faithful annual observance of Memorial Day and Veterans Day.

TO INCULCATE A SENSE OF INDIVIDUAL OBLIGATION TO THE COMMUNITY, STATE AND NATION...Always interested in building a better nation, the founders of The American Legion believed that such building must start first with the individual in his own community. So they made it one of the cardinal principles of The American legion to inculcate that sense of personal obligation to the community, state and nation into the

individual citizen. That means educating the citizen-young, old and future-in his and her responsibility to be active in making the hometown a better place in which to live, in discharging the duty of voting in elections, in paying taxes promptly, in contributing to community chest funds and to blood banks. The word "inculcate" means "to impress by frequent admonitions" and "to enforce by frequent repetitions." Like the duties themselves, the reminders that they remain to be carried forward, are never finished.

TO COMBAT THE AUTOCRACY OF CLASSES AND MASSES...This clause places the Legionnaire on the side of right in opposing autocracy by either class or mass when this threatens. In a democracy such as ours, composed as it is of all nationalities, races, creeds and economic groups, there are bound to both classes and masses. Indeed, the masses are composed of classes-but all groups within the mass must feel assured that in this nation, reason and fairness will prevail in all human activities and relations. There must be no hyphenated Americans-just Americans all.

TO MAKE RIGHT THE MASTER OF MIGHT...All wars from the veterans of which The American Legion draws its membership were started by dictators who wanted their might to be the right. If human freedom is not to perish from the earth, right must always be master of might. The rights of small nations must be protected against the tyranny that powerful neighbors may seek to impose on them-just as the rights of minorities in our society must be protected and respected. Our belief in enthroning right over might is the main essence of our ideological conflict with Communism today. Legionnaires are pledged by this clause always to stand with the right, protect the weak and preserve the liberties of the individual. This concept is the basis of The American Legion's continued advocacy of a strong national preparedness so as to achieve the ideal situation that right will be backed by adequate might.

TO PROMOTE PEACE AND GOOD WILL ON EARTH...Until all the world becomes a good neighborhood, Legionnaires must continue the effort to promote peace and good will on earth. It is in pursuance of this founding ideal that The American Legion has supported from the beginning and seek to strengthen the United Nations organization. Obliquely, The American Legion also contributes to this ideal by firmly supporting a strong national defense to discourage breaking of the peace by aggressor.

TO SAFEGUARD AND TRANSMIT TO POSTERITY THE PRINCIPLES OF JUSTICE, FREEDOM AND DEMOCRACY...On this ideal of safeguarding and transmitting to posterity the principles of justice, freedom and democracy, all of the youth-training programs of The American Legion are built. All Americans can be proud that in our international relations we have tried to live by the golden rule, the mark of justice. We have granted to others, as we prize it ourselves, the great boon of freedom. Through the Monroe Doctrine, we call a halt to foreign imperialism in the Western Hemisphere. We gave freedom to the Philippines. These principles are part of the American heritage. Legionnaires are pledged to protect and preserve that heritage.

TO CONSECRATE AND SANCTIFY OUR COMRADESHIP BY OUR DEVOTION TO MUTUAL HELPFULNESS...The last or 10th clause of our Preamble is the most important ideal expressed in our Preamble. It marked a new concept in America-a concept that made The American Legion the greatest force for social betterment in all the history of the United States. Let us be factual and examine this. At the close of World War I, America was just emerging from its lusty era of rugged individualism. It was an era when the individual hammered out his own destiny and progress with little or no help from the government. An honest facing of the facts brings out that American society was then a cold society insofar as any organized public hands of helpfulness were concerned. The individual who fell upon evil times was left to private charity which meant mostly the churches and the Salvation Army. There were no public resources or services to help the unfortunates. When the veterans of World War I came marching home, they found the nation utterly unprepared to care for the combat casualties of the war. The wounded, the shell-shocked and the sick were lodged in poor houses, jails, asylums or what-have-you. Veterans of World War I were much more closely knit than those of World War II. They trained in the same camps, fought on the one great front. Those who came home unscarred were appalled by the plight of their less fortunate comrades. They felt a concern for them and their dependents which was a new and dramatic action aspect to what the country had known as friendship. This concern formed the bond among the charter members of The American Legion and gave them a great and noble cause to fight for-the adequate care and protection of their disabled comrades and dependents, the war widows and orphans. They faced a monumental task. Laws had to be drafted and enacted by the Congress to provide compensation for the war-handicapped, to build hospitals and to get protection for the widows and orphans upon whom the war had laid its heaviest and cruelest hand. The American Legion wrote such laws, had them introduced in the Congress, went out over the land to arouse the conscience of the people of America and mobilize support for its legislative aims. It did both with a sacrificial fervor that overcame all obstacles. The Congress enacted the laws, it provided the administrative machinery, it appropriated the funds, it built hospitals. Then to bring about a single responsibility for the carrying out of all veteran laws and to achieve a unification of these government services, The American Legion put through Congress the legislation to create the Veterans Bureau which has become the Veterans Administration of today. Over the years, a great network of government hospitals were built and a great structure of veteran legislation enacted which made the American veterans the best cared for on earth. The rehabilitation program of The American Legion for the World War I veteran brought about in its successful development a great awakening of social responsibility in America. When the New Deal Program was being developed, the government planners took a look at what The American Legion, through its vast rehabilitation program, had done for the veteran of World War I and they decided to do the same thing for all American people. So out of the rehabilitation brain child of The American Legion, there came the Social Security System with its retirement benefits and old age assistance programs for all the people. The planners took a look at The American Legion program of temporary emergency aid to needy children of veterans and there was born-with the support of Legionnaires-the state and federal program of aid to dependent children-all children. This is how we can hail The American Legion today as an unparalleled force in these United States for social betterment. American Legion concepts and its ideal of devotion to mutual helpfulness warmed up the whole social climate of America. Today, America is extending its helpful hands all over the world through our assistance programs of foreign aid. It all came about because the veterans of World War I came home enriched with wonderful ties of friendship and gave those ties a meaning by consecrating them to the ideal of mutual helpfulness. The American Legion Preamble has been the beacon light of The American Legion for almost 100 years. (Since 1919). It has been amended only once in all that time. That amendment consisted of adding the letter "S" to the word "war." It makes the Preamble read today "Great Wars," so as to embrace all wars.

CONTENTS

ARTICLE I NAMES

ARTICLE II OBJECTS

ARTICLE III NATURE

ARTICLE ıv MEMBERSHIP AND ELIGIBILITY

ARTICLE V OFFICERS

ARTICLE vı FİNANCE

ARTICLE VII AMERICAN LEGION AUXILIARY

ARTICLE vııı AMENDMENTS

BY-LAWS

ARTICLE I NAME AND OBJECTS

ARTICLE Il MANAGEMENT

ARTICLE III POST EXECUTIVE COMMITTEE

ARTJCLE ıv DUTIES OF OFFİCERS

ARTICLE V DELEGATES

ARTICLE vı APPOINTMENTS

ARTICLE RESOLUTIONS

ARTICLE VIII MEETINGS

ARTICLE IX NOTICES

ARTICLE X AMENDMENTS

ARTICLE XI RULES OF ORDER

ARTICLEXII LIFE MEMBERSHIP

ARTICLE LIFE MEMBERSHIP COMMITTEE

CONSTITUTION

ARTICLE I - NAME

Section 1. The name of this organization shall be American Legion Post No. 37, Department of Virginia.

Section 2. This Post is located in the vicinity of The City of Norfolk, in the State of Virginia.

ARTICLE Il – OBJECTS AND PURPOSES

Section 1 — The objects and purposes of this Post shall be to promote the principles and policies as set forth in the foregoing preamble, and the National and Department Constitutions of the American Legion.

ARTICLE Ill - NATURE

Section 1 — This Post is a Civilian organization and the membership therein does not affect or increase liability for military or police service.

Section 2 — This Post shall be absolutely non-political and non-sectarian, and shall not be used for the dissemination of partisan principles nor for the promotion of the candidacy of any person seeking public office or preferment.

Section 3 — Rank does not exist in The American Legion; no member shall be addressed by his military or naval title in any meeting of this Post.

ARTICLE IV - MEMBERSHIP AND ELIGIBILITY

Section 1 — Any person shall be eligibility for membership in this Post who meets the requirements for membership prescribed in the National Constitution of the American Legion, as chartered and approved by the Congress of the United States, and as thereby amended from time to time.

Section 2 — No member shall be a member at any one time of more than one Post.

Section 3 — Application for membership shall be made in writing under such regulations as may from time to time be prescribed by the Post Executive Committee.

Section 4— All applications for membership shall be presented to the Post Membership Chairman and shall be reviewed by the Membership Committee. Said application shall be presented and acted upon at the next post meeting following the making of such application and shall, at such meeting, be accepted, rejected or referred back to the committee for further investigation and consideration. If a majority of the member’s present cast their vote against acceptance of said application, then such application be recorded as rejected. A rejected application may not again be considered until after the expiration of six (6) months from date of said rejection.

Section 5 — Any member of the Post may be expelled for case by a two-thirds vote of the Executive Committee after charges preferred under oath in writing, and a fair trial had upon the same in accordance with the Department of Virginia by-laws.

Section 6 — A member who has been expelled or suspended from this post for any cause may be reinstated to membership by two-thirds vote of the Executive Committee, provided, however, that he/she shall make

payment of any arrears in his dues at the time of the expulsion or suspension, and also other regular dues which have been payable in the interval between his expulsion or suspension and his reinstatement.

Section 7 — No person who has been expelled by a Post shall be admitted to membership in this Post without the consent of the authority which expelled him/her, except that where such consent has been asked for and denied by such Post, he may then appeal to the Department Executive Committee of the expelling Post for permission to apply for membership in this Post, and shall be ineligible for membership until such permission is granted.

ARTICLE V - OFFICERS

Section 1 — The elected officers of this Post shall be a Commander, First Vice-Commander, Second Vice Commander, Finance Officer, Historian, Chaplain and Sergeant-at-Arms.

Section 2 —The administrative affairs of this Post shall, except as may otherwise be provided by the bylaws, be under the supervision of an Executive Committee. This Executive Committee shall consist of six (6) members in addition to the elected officers of the Post.

Section 3 — The newly elected Post Commander each year shall appoint the following officers for one year term: Adjutant, Judge Advocate, Service Officer, and two (2) Color Bearers.

Section 4— All elected officers and executive committee members shall be elected or appointed for a one-year term and they shall hold office until their successors are duly installed, or as otherwise provided. Any officer or executive committeemen may be removed from office for neglect of duty, or for conduct unbecoming the office he holds, in accordance with the Department of Virginia by-laws.

Section 5 — Every member in good standing of this Post shall be eligible to hold office in the Post.

Section 6 — The duties of officers and the executive committee members shall be those usually appertaining to such officers and committee persons and as further provided by the by-laws.

ARTICLE VI - FINANCE

Section 1 — The revenue of this post shall be derived from annual membership dues and from other sources as may be approved by the Post Executive Committee.

Section 2 — the amount of such annual membership dues shall be fixed and determined by the general membership of this Post.

Section 3 —The Post shall pay to 2nd District the District dues, and to the Department Headquarters the National and Department annual dues for each member of the Post after receiving said dues from the member.

Section 4— Annual dues shall be payable by July 4 of each year for the coming calendar year and are delinquent on January 1st of said next year. The member is automatically suspended February 1, if dues are not paid.

Section 5 — The Finance Officer and Commander are authorized to pay periodic expenses associated with the publication and mailing of the monthly bulletin, The Post 37, membership dues, and other routine expenditures that may be subsequently authorized by the general membership.

Section 6 — Officers, Executive Committee members and Committee Chairpersons may expend an amount approved periodically by a majority vote of the general membership. A current schedule of the approved amount shall be attached to the Constitution and Bylaws for ready reference.

ARTICLE VIl - AMERICAN LEGION AUXILLARY

Section 1 — This Post may recognize an auxiliary organization known as Unit No. 37, American Legion Auxiliary, Department of Virginia.

Section 2 — Membership in the Auxiliary shall be as prescribed by the National Constitution of the American Legion Auxiliary.

ARTICLE VIII - AMENDMENTS

Section 1- This constitution is adopted subject to the provisions of the National Constitution of the American Legion and of the Department Constitution of the

Department of Virginia, The American Legion. Any amendment to said National Constitution or Department Constitution which is in conflict with any provisions hereof shall be regarded as automatically repealing or modifying the provisions of this constitution to the extent of such conflict.

Section 2 — This constitution may be amended at any regular meeting, by vote of two-thirds of the members attending such meeting, provided the proposed amendment shall have been submitted in writing and read at the preceding regular meeting and providing, further, that written notice shall have been given to all members at least ten (10) days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the constitution is to be voted upon.

BY-LAWS

ARTICLE I – NAME, OBJECTS AND PURPOSE

Section 1 — The post existing under these by-laws is to be known as American Legion Post 37, Department of Virginia.

Section 2 — The objects of this post are set forth in the Constitution.

Section 3 __ The purpose of the organization is as stated in the preamble to the constitution and as outlined in A – G below:

A. Promoting the social welfare of the community.

B. Assisting disabled and needy war veterans and members of the United States Armed Forces and their dependents, and the widows and orphans of deceased veterans.

C. Provide entertainment, care and assistance to hospitalized veterans and members of the U.S. Armed Forces.

D. Carrying out programs to perpetuate the memory of deceased veterans and members of the U.S. Armed Forces, and to comfort their survivors.

E. Conducting programs for charitable and educational purposes.

F. Sponsoring and participating in programs of patriotic nature.

G. Providing social and recreational activities for members and their families

ARTICLE Il - MANAGEMENT

Section 1 — The Government and Management of this post is entrusted to an Executive Committee of twelve (12) members to be known as the "Post Executive Committee".

Section 2 — The Executive Committee shall consist of six (6) members in addition to the officers of the post and together shall be elected or appointed annually in the month of May and take office at the July meeting following that of the election.

Section 3 — All vacancies existing in the Executive Committee, or in any office of this post for any cause other than expiration of the terms, shall be filled by a majority vote of the remaining members of the Committee, and a person so elected shall hold office for the unexpired term of the member of the committee or officer whom he succeeds. A vacancy shall exist when a member or officer is absent from his post for a continuous period considered detrimental to the interest of the post by the Executive Committee.

Section 4 — Nomination of officers of this post shall be held on two meeting prior to election night. No nominations shall be made on night of election except for those offices for which no nominee exists and are nominated from the floor. No one will be permitted to vote unless he presents a paid-up membership card, or is vouched for by the Post Adjutant. The Adjutant will have printed a ballot with the names of a candidates thereon. The Post Commander shall appoint not less than three (3) tellers, one of whom shall be the Post Adjutant, or in his absence an officer of the post, the tellers to be the judges of the election. Should a ballot become mutilated, the whole ballot must be returned to the Adjutant who will then issue a new ballot. The tellers shall check the number of ballots cast against the number issued. In the event the number of ballots cast exceeds the number issued, all ballots shall become null and void and new ballots

will be issued. The polls will be open to receive ballots for a period of a minimum of one half (1/2) hour, the time beginning with the call for election of officers by the Post Commander. The candidate receiving the plurality of votes shall be declared elected.

ARTICLE Ill - POST EXECUTIVE COMMITTEE

Section 1 — The Post Executive Committee shall meet for organization and such other business as may come before it at the call of the Post Commander within ten (10) days following the installation of officers. Thereafter the Executive Committee shall meet once a month or more frequently at the prerogative of the Commander. The Commander shall call a meeting of the Executive Committee upon a written request, signed by three (3) or more members of the said Executive Committee. Six (6) members of the Committee shall constitute a quorum.

Section 2 - The Post Executive Committee shall authorize and approve expenditures subject to the approval of the membership at a regular meeting; shall require adequate bonds from all persons having the custody of post funds; shall hear the reports of post committee chairpersons, and generally, shall have charge of and be responsible for the management of the affairs of this post.

ARTICLE IV - DUTIES OF OFFICERS

ELECTED OFFICERS

Section 1 - Duties of Post Commander - The Post Commander shall preside at all meetings of the post, have general supervision over the business affairs of the Post, and be the chief executive officer of the post, he/she shall approve all orders directing the disbursements of funds, and he/she shall perform such other duties as directed by the post.

Section 2 - Duties of 1st Vice Commander - Membership shall be the prime concern of the 1st Vice Commander. He/she shall serve actively as the chairperson of the Post Membership Committee. He/she shall assist the Commander at all times and in his/her absence be prepared to perform the duties of the Commander, and shall succeed the Commander in office in case of death, resignation or removal.

Section 3 - Duties of 2nd Vice Commander - Ways and Means shall be the prime concern of the 2nd Vice Commander. He/she shall serve actively as chairperson or a member of the Post Ways and Means Committee. He/she shall assist the

Commander at all times when called upon, and in the event of a vacancy occurring in the office of 1st Vice Commander, the 2nd Vice Commander Shall immediately assume the responsibilities of said office.

Section 4 - Duties of the Finance Officer - The Finance Officer shall have charge of all post finances. He/she shall oversee and receive monthly reports from all of Post 37 programs and committee such as the Sons of the American (SAL), American Legion Baseball, The Club, Bingo and any other program or committee set at the discretion of the Commander and/or Executive Committee. He/she shall be charged with verifying all reports submitted by the above programs and committees and is responsible for verifying that all the above reports have been submitted to the post in a timely matter. He/she shall be bonded in such an amount as the post may determine, the premium of the aforesaid bond to be paid by the post. He/she shall serve as the chairperson of the Finance Committee.

Section 5 - Duties of Chaplain - It shall be the duty of the Chaplain to offer prayer at the opening and closing of each meeting, and shall be charged with the spiritual welfare of the post members. Upon the direction of the Commander he/she will offer divine, but non-sectarian, services in the event of dedications, funerals, public functions, etc. an adhere to such ceremonial rituals as are recommended by the National or Department Headquarters from time to time.

Section 6 - Duties of Historian - The Post Historian shall be charged with the records and incidents of the post and post members, and shall perform such other duties as may properly pertain to the office as may be determined by the post Executive Committee.

Section 7 - Duties of Sergeant-at-Arms - Duties of the Sergeant-at-Arms shall preserve order at all meeting. He/she should know how to arrange the meeting hall and should assist the Post Commander and Adjutant in the preliminary arrangements for the meeting. He/she is custodian of the colors and should be in charge of the color detail during the presentation and retirement ceremonies of the colors. He is the flag etiquette person and shall be well informed on the proper display and procedures used in operating a meeting.

APPOINTED OFFICERS

Section 8 - Duties of Adjutant - The Adjutant shall have charge of and keep fill and correct records of all proceedings of all meeting, keep such records

as the Department and National Organizations may require; render reports of membership annually or when called upon by the Department or National Organizations; and under the direction of the Commander, handle all correspondence of the post. The adjutant is the administrative officer of the post.

Section 9 - Duties of the Judge Advocate - The Judge Advocate shall supply professional advice on the conduct of the post's business, procuring proper counsel when necessary, interpret the Constitution and By-Laws of the post, and rule on the legality of actions and decisions of the post's officers and members insofar as they effect the good of The American Legion.

Section 10 - Duties of Service Officer - It shall be the duties of the Service Officer to bring to the attention of all veterans and their dependents the rights and benefits granted to them by law, to help them secure those benefits by obtaining Department and Veterans Administration assistance when necessary, to serve as chairperson of any post Veterans Affairs and Rehabilitation or other service committee, and to assist the Post Chaplain as needed.

Section 11 - Duties of the Honor Guard - The Honor Guards are to serve on the Flag Etiquette

Committee, if there is one, and participate in any ceremonies and activities involving the colors.

ARTICLE V - DELEGATES

Section 1 - Delegates and alternates to the Department Convention shall be elected by ballot by the post members at a regular meeting of the post to be held at least (15) days prior to the date of said convention. The number of delegates and alternates will be determined by the post membership received in Department on their closing date.

Section 2 - The Current Post Commander at the time of election of delegates to the Department Convention will automatically be a delegate and will be in charge of the delegation at the ensuing convention. If the Commander is unable to attend, the 1st Vice Commander will take his/her place (and in turn, the 2nd Vice Commander, Finance Officer, Historian, Chaplain, or Sgt.-at-Arms, if the preceding elected officers are unable to attend).

ARTICLE VI - APPOINTMENTS

Section 1 - The Post Commander, immediately upon taking office each year, shall appoint the following; Adjutant, Judge Advocate, Service Officer and two (2) Color Bearers. These appointed officers shall be members of the Executive Committee. The Commander Shall appoint the following standing committee: Membership, Children and Youth, Americanism, Publicity, Finance, Ways and Means, House, Club, Kitchen and such other committees as maybe deemed necessary, and he shall name the chairperson of each committee.

Section 2 - Membership Committee - The Membership Committee shall have charge of all matters pertaining to the membership of the post, including the procuring of new members, reinstatements and eligibility of members.

Section 3 - Children and Youth Committee - The Children and Youth Committee shall insure that any child of a veteran in the need of care and protection will receive that service and aid; to organize the Legion's strength in the community in the interest of children in general; to assist the community to reduce juvenile delinquency. Included in this committee is the American Legion Baseball, and the TFA Program.

Section 4 - Americanism Committee - The Americanism Committee shall be charged with the inspiration of patriotism and good citizenship through patriotic observances, patriotic and civic instructions in schools, of aliens, information on anti-American propaganda, youth as Boys State, Boy Scouts, Oratorical Contest, School Awards Medals, Flag Etiquette and other similar community services.

Section 5 - Publicity Committee - The Publicity Committee shall be charged with the duties of promoting public support of the legion's programs through publicity on post programs and activities in local newspapers or on radio, TV, etc., by keeping the membership informed on American Legion programs in general through the post publication, "The Gold Star" and other new sources.

Section 6- Finance Committee - The Finance Committee shall be charged with the administration of the financial policy, preparation of the budget, recommendations and supervision of receiving, disbursing and accounting of all post funds.

Section 7 - Ways and Means Committee - It shall be the duty of the Ways and Means Committee to promote and arrange for any fund raising activities to benefit the post and to make arrangements for social activities.

Section 8 - House Committee - The House Committee shall have charge of all matters pertaining to the recommendation for locating, securing and maintaining a post home.

Section 9 - Club Committee - The Club Committee shall have charge of all matters pertaining to the operations of a clubroom.

Section 10 - Kitchen Committee - The Kitchen Committee shall have charge of all matters pertaining to the operation of the Kitchen.

ARTICLE VII - RESOLUTIONS

All resolutions of state or national scope presented to this post by a member or reported to this post by a committee shall merely embody the opinion of this post on the subject and copy of the same shall be forwarded, as appropriate, to the Department Headquarters for its approval before any publicity is given or other then mere passage by the post is taken.

ARTICLE VllI - MEETINGS

Section 1 - The Regular meetings of the post shall be held in the meeting Hall of American Legion Post 37, located at 3930-D East Princess Anne Road, Norfolk, Virginia 23502, on the third (3rd) Tuesday of each month at 7:00 PM.

SECTION 2 – Executive Board will meet 1 hour prior to the regular Post Meeting on the 3rd Tuesday of each month at 6:00 PM.

SECTION 3 - The Post Commander or a majority of the Executive Committee shall have the power to call a special meeting of the post at any time.

SECTION 4 - Upon written request of Six (6) members, the Executive Committee shall call a special meeting of the post.

SECTION 5 - Six (6) members shall constitute a quorum at all post regular meeting.

ARTICLE IX - NOTICE

SECTEON 1 - Every member shall furnish the Post Adjutant with his/her address for mailing purposes.

SECTION 2 - The Post Adjutant shall cause notice of annual election to be given at least two (2) weeks prior thereto.

ARTICLE X - AMENDMENTS

SECTION 1 - These by-laws can be amended at any regular meeting by a vote of two-thirds of the members present at such regular meeting, provided the proposed amendment shall have been submitted in writing and read at the next preceding regular

meeting of the post, and provided further that written notice shall have been given to all members at least ten (10) days in advance of the date when such amendment is to be voted upon, notifying the members that at such meeting a proposal to amend the by-laws is to be voted.

ARTICLE XI - RULES OF ORDER

Section 1 - All proceedings of this post shall be conducted under and pursuant to "Robert's Rules of Order", except as herein otherwise provided.

ARTICLE Xll - LIFE MEMBERSHIP

Section 1 - Post 37, upon selection and approval by a Life Membership Committee, is authorized to award Life Membership subject to conditions and limitations approved by the general membership.

LIFE MEMBERSHIP COMMITTEE

Section 1 - This committee shall consist of Six (6) Members in good standing in the Post, each of whom shall have been a continuous member of Post 37 for at least (10) years, or a life member of the Post.

Section 2 - Members of this committee shall be nominated and elected at the times provided for the Election of Officers of the Post stated in these by-laws. except that terms of committeeperson will be for one (1) year.

Section 3 - The Chairperson of the Life Membership Committee shall be elected each year, as soon as possible after Post installation of officers, by a majority vote of all the members of the committee.

Section 4 - Vacancies occurring on this committee shall be filled in accordance with the provisions of these by-taws which provide for the filling of vacancies on the Executive Committee.

CERTIFICATE

The undersigned, hereby certify that the foregoing is a true and correct copy of the Constitution and By-Laws of Post No. 37. Department of Virginia, The American Legion, as adopted at a duly called and constituted meeting of said post held on the 17th day of

November 2015.  Updated April 14, 2016, last updated September 15, 2016. 

______________________

Alonzo Scott, Commander

At the General Meeting of November 17, 2015, the Members voted to set $100.00 as the amount that can be expended per ARTICLE VI - FINANCE, Section 6.


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